LIMRA, an LL Global Company, is a worldwide research and marketing organization serving the needs of its member companies in the insurance and financial services industry. We are currently looking for Meeting Planner.

The primary role and responsibility of the Meeting Planner is to execute the meeting logistics of approximately 20+ assigned conferences, workshops, committees, and corporate events of various sizes and difficulty.

The position will report to the AVP of Meetings, Conferences and Travel. The Meeting Planner will be a critical, contributing team member and must work with the cross-functional teams, committees and vendors to ensure the conferences meet LL Global’s mission, purpose and budget.

RESPONSIBILITIES

• Develop and source RFPs for suppliers and vendors required for assigned conferences. Compile, analyze, recommend, and manage
• Hotel/venue site visits when needed
• Actively participate in conference planning meetings
• Direct contact for contracted hotel/venue
• Manage all meeting planning related vendors to include, but not limited to: housing (room block), catering, transportation, destination management company (special events), photographer, production company, videographer, etc.
• Manage meeting room assignments, floor plans and room sets
• Set-up and manage all aspects of housing, including, reservations, room blocks, attrition management and weekly reporting
• Create Resume function sheets for hotel and review and approve corresponding BEOs
• Collaborate with AV team and coordinators on their respective duties
• Book hotel rooms for attending staff including VIP’s and Speakers
• If attending conference, all onsite logistics management including setting pre cons, managing food and beverage, room sets, sponsor sets, etc.
• Reconcile final hotel and vendor billing

QUALIFICATIONS AND REQUIREMENTS

Knowledge, Skills and Abilities:

• A minimum of 3-5 years of related background, training and work experience

• Prefer some college

• Travel to budget approved conferences required. Varies by assigned conferences and includes weekends. Estimated 6 conferences or more.
• Familiar with hotel practices and possess overall knowledge of the hotel industry
• Previous experience with an association conference department a plus
• Experience with international meetings in Asia Pacific and Latin America is a major plus.
• Previous experience managing multiple conferences (up to 25) per year
• CMP designation preferred
• Proficiency with the Microsoft Suite, including Word, Excel, PDF and PowerPoint
• Ability to work in a fast-paced, multi-project environment, producing quality outcomes while ensuring all deadlines are met
• Possesses exceptional organizational and interpersonal communication (written and oral) skills
• Self-motivated, able to work both independently, and in a team environment
• Takes initiative and has willingness to take ownership for assigned work
• Strong work ethic with enthusiasm for learning all aspects of planning and executing conferences
• Willingness to learn and identify ways to adapt and improve outcomes that encourage greater efficiency before, during and after conferences
• Professional attitude and appearance
• Able to stand and walk for extended periods